Skip to main content
Ask the help center

Subscription & Plans

Subscription & Plans​

The Payment Settings tab in Admin Settings is where you choose your plan, manage the card on file, apply coupons, and add your USEF ID. Only admins can open this page.

Open it from Admin Settings → Payment Settings (/admin/payments).

Plans​

BarnManager offers two plans. Use the Monthly / Yearly toggle at the top of the page to switch the displayed pricing; yearly billing is discounted.

Essential​

  • 14-day free trial
  • Unlimited users
  • Unlimited horses
  • Free mobile apps
  • Detailed horse profiles
  • Team conversations
  • List maker
  • Contacts management
  • Document storage
  • Digital whiteboard
  • Organized and searchable digital records
  • Shared calendar for detailed scheduling
  • Vendor management
  • Feed, supplement, and medication management
  • Event and expiration reminders

Pro​

Everything in Essential, plus:

  • Easy invoice creation
  • Automated recurring charges
  • Custom quick-add settings
  • Split charges across invoices
  • Safe and secure payments
  • Comprehensive revenue tracking and analysis
  • QuickBooks Online integration

Includes a 30-day free trial. On Pro, admins also get full access to the Billing/Invoicing portal.

Which features your team members can actually use also depends on the permissions you assign them — see Users & Permissions.

View your current subscription​

Below the plan cards, the Your Current Subscription panel shows your active plan name and the next payment date. If you have cancelled, it shows the date your subscription will expire and instructions to resubscribe.

Change your plan​

  1. Choose Monthly or Yearly with the billing toggle.
  2. Click the plan you want.
  3. A confirmation dialog shows what you'll gain (for upgrades) or lose (for downgrades), along with a pricing breakdown.
    • Upgrades take effect immediately, with a prorated charge.
    • Downgrades take effect at the end of your current billing period.
  4. Confirm to apply the change.

Manage your payment method​

The Payment Details panel shows the card on file (brand, last four digits, and expiration).

  • If a card is on file, click Update Payment Details to enter a new card.
  • If no card is on file, click Add Card.

Cancel and reactivate​

  • Cancel — in the Current Subscription panel, click Cancel Subscription. The cancellation flow walks you through confirming. Your access continues until the end of the paid period.
  • Reactivate (before it expires) — if you've scheduled a cancellation but the period hasn't ended, a Reactivate button appears to undo it.
  • Resubscribe (after it expires) — once a subscription is cancelled, choose a plan and click Subscribe Now. You can pay with the card already on file or a new card.

Coupons​

In the Coupons panel, enter a coupon code and click Apply. A confirmation appears if the coupon is accepted.

USEF ID​

In the USEF panel, enter your USEF ID and click Apply to validate it. Your USEF membership must be active for validation to succeed; if it fails, double-check the ID and your membership status at usef.org.