Getting Started with BarnManager
This guide gets you oriented so you can start working in BarnManager right away.
Signing in
Open BarnManager at app.barnmanager.com and sign in with your email and password.
If a barn admin invited you, you'll receive an invitation to join their barn — accept it to create your sign-in and get access. What you can see and do once you're in depends on the role and permissions your admin assigned you (see Users & Permissions).
Finding your way around
The left-hand navigation is your main menu. Depending on your plan and permissions, you'll see:
| Section | What it's for |
|---|---|
| Dashboard | Your daily overview — today's schedule, outstanding tasks, recent posts, and a billing snapshot |
| Posts | Share updates with the barn and discuss specific horses |
| Horses | Your horse roster and each horse's detailed profile |
| Calendar | Appointments, treatments, shows, lessons, and other events |
| Records | Vet, farrier, dental, vaccination, medication, and other horse records |
| Tasks | To-dos and subtasks you can assign across your team |
| Contacts | Owners, riders, staff, and vendors |
| Feed | Feeding schedules, feed products, and reports |
| Reports | Rosters, expirations, health, attendance, and feed reports |
| Invoicing | Invoices, payments, recurring charges, and QuickBooks (Pro plan) |
| Chat | Direct and group messaging |
| Admin | Barn profile, team, permissions, and subscription (admins only) |
Plans and what's included
BarnManager comes in two plans:
- Essential — everything except Invoicing: Dashboard, Posts, Horses, Calendar, Records, Tasks, Contacts, Feed, Vendors, and Reports
- Pro — everything in Essential, plus Invoicing
If a section isn't visible, it may not be included in your plan, or you may not have permission for it. See Subscription & Plans.
Roles and access
BarnManager keeps access simple:
- Admins can do everything, including the Admin area.
- Standard users see and do only what their per-feature permissions allow.
Admins control this on the Users & Permissions page — that's also where you invite new people to your barn.
First steps for a new barn
- Set up your barn details in Admin → Barn Profile.
- Invite your team and set their permissions in Admin → Users & Permissions.
- Add your horses — one at a time or in bulk.
- Add your contacts (owners, riders, vendors).
- Explore the Dashboard to see your day at a glance.
Need more help?
Click the messenger widget in the lower-right corner of any page to chat with the BarnManager team. See Support.